Annex A - Break in Study for Students on a Degree Apprenticeship Course

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Annex A - Break in Study for Students on a Degree Apprenticeship Course

(Previously ‘Break in Learning’)

1. Students on a Degree Apprenticeship course are subject to Education and Skills Funding Agency (ESFA) rules which stipulate specific rules regarding taking a Break in Study. These rules supersede the points in the University Break in Study Policy and Procedure relating to the reasons for which you can take a break in learning (points 2-4 in the Policy), the process for requesting a break (points 17-23), and assessment arrangements (points 13-14).

Where a break in study is recorded for a student on a Degree Apprenticeship, the date of commencement should be recorded as the last point of engagement with the course.

2. You can only halt your studies due to exceptional circumstances; you cannot halt your studies for vocational reasons. See scenarios below.

3. If you are on a Degree Apprenticeship course, your break must be approved by your employer as well as by the University.

4. You must initially speak with your employer and your University Work-Based Learning Coach regarding a Break in Study. If a break is initially agreed, you must book an appointment with your Student Support Adviser to discuss the implications of taking a break and the arrangements for teaching and assessment when you return.
5. A Break in Study form must be completed in conjunction with your Student Support Adviser within 30 days of your last point of engagement.
6. You are not permitted to engage in any outstanding assessments or attend teaching during the break.

7. If you are taking a break part way through an academic year, any assessments already submitted, or exams already taken will be marked and considered at a Department Assessment Board and those marks will stand. We retain the right to void individual task marks if the module is not being delivered in the next academic year or has been modified.

Example scenarios

Scenario

Break in Study at University?

Is a BIS form required ?

Managing Records

on MAYTAS

You have medical/personal issues and anticipate being away from employment for less than four weeks

This is not considered a Break in Study.

 

You should utilise the Extensions and Exceptional Circumstances processes under the Extensions and Exceptional Circumstances Policy to manage your assessments.

 

No – an Exceptional Circumstances request should be submitted.

There is no need to record this absence in MAYTAS.

You have medical/personal issues and anticipate being away from employment for four weeks or more

You are not permitted to attend or engage in assessments when you are on a Break in Study.

 

  1. If you are within the final four weeks of delivery of the planned schedule of the course for the academic year, this is managed via the EC process in the Extensions and Exceptional Circumstances Policy.
  2. If you are not within the final four weeks of the delivery of the planned schedule of the course for the academic year, or you will miss the delivery of block teaching, this is managed via the Break in Study process.

 

 

 

 

No– an Exceptional Circumstances request should be submitted.

 

 

Yes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

This must be flagged with BESE to update MAYTAS system with a Break in Learning.

You have failed modules and need to undertake retakes in the next academic year

You are recorded as repeating study and your status at University is “enrol to repeat” (ERP).

No

This must be flagged with BESE to update MAYTAS system with a Break in Learning.

You leave employment for personal reasons, e.g., to travel for a year

You are not permitted to take a break from a Degree Apprenticeship course unless you are employed. You are withdrawn from the

University.

No – you are withdrawn.

 

You are made redundant from your employment

You are not permitted to take a break from a Degree Apprenticeship course unless you are employed. You are withdrawn from the University.

No – you are withdrawn.

 

You need to take maternity leave

Break in Study is recorded in accordance with the Student Pregnancy and Maternity Policy.

Yes

This must be flagged with BESE to update MAYTAS system with a Break in Learning.