13. All marks and results are provisional until they are ratified by the appropriate assessment board in accordance with the Departmental Assessment Board Policy and published via My Student Record.

13.1 Transferring grades from Blackboard to Student Records Services

Module Leaders must collate all grades for their module and clearly indicate the grades for each task identifying the tasks and the weightings as per the module descriptor. All individual task grades must be submitted according to the University Grade Descriptor and not pre-weighted according to the task weighting. If the final module mark is not aligned with the UGD that is acceptable. Complete sets of internally moderated grades must be submitted on a spreadsheet to Student Records Services by the marks submission deadline. The spreadsheet must be in Excel format, and it is recommended that the spreadsheet is downloaded from the Grade Centre in Blackboard. For further details see the TEL Help article on 'How do I prepare my marks spreadsheet for submission to SRS?'

13.2 Departmental Assessment Boards

Departmental Assessment Boards are where grades are ratified prior to the publication of final results to students. Please refer to the current policy and procedures:
Departmental Assessment Board Policy
Departmental Assessment Board Procedures

For further information around Assessment Boards, see Departmental Assessment Boards and refer to the Departmental Assessment Boards SharePoint site for the current schedules, together with guidance for boards' chairs, members and external examiners.

13.3 Referral/Deferral

Course and module leaders are responsible for ensuring that all reassessment information is published to students in a timely and consistent fashion. Reassessment of work is undertaken on a task-for task basis.

Referrals
Following referral, the assessment task will be capped at the minimum pass mark. Referral is on a ‘task for task’ basis.

• Referral work can be a repeat / rework of the task, or a new piece of work as appropriate, for each individual assessment task where there is a mark of below the minimum pass mark, and where the overall module mark is below the minimum pass mark.
• The referral should normally be the same form and content as the initial assessment task. Where variation is necessary (e.g. where the initial assessment required use of facilities which are not currently available) this should be clearly noted during internal and external moderation of assessment instruments. The alternative assessment must be of the same rigour and standard as the original assessment.
• Where a module is not passed, the student should retake all assessment tasks that have a mark below the minimum pass mark.
• Where reassessment is taken, the best mark is used to calculate the overall module result.
• Where reassessment is not taken, a mark of zero will be recorded but the previous mark will be used to calculate the overall module result. Following referral, the assessment task will be capped at the minimum pass mark.

Deferrals
If an Extenuating Circumstances Panel agrees that a student's circumstances are valid and acceptable, then the student's Request to Repeat an Assessment Attempt (RRAA) will be approved. The student will be given a deferral in the assessment task, providing that they have not already passed the module. If they have passed the module but wish to undertake the deferral attempt to improve their overall degree outcome, they are allowed to do so at levels 6 and 7 subject to meeting specified criteria.

Deferred assessment is always 'task-for-task' and can be the same as, or the same form and content as the first sit assessment task. Where variation is necessary this should be approved by the relevant Departmental Assessment Board. The alternative assessment must be of the same rigour and standard as the original assessment. This also applies to deferral against a referred attempt. Extenuating circumstances will only be considered at assessment task level not sub-task level (i.e. not against an individual experiment in a collection of smaller sub-tasks, but rather the whole set).

Where a student is unable to submit an assessment task due to exceptional circumstances and only needs a short period of additional time, they should request an extension.

13.4 Continued Reassessment

At the Departmental/College Reassessment Board, if the student has not had all the normal opportunities for first sit, referral and/or deferral due to exceptional circumstances accepted by the University or if the student has to rework some assessment due to academic misconduct, then they will be given ‘continued reassessment’ in the module. The Module Leader will then need to prepare an assessment task for these students (this may be the same task or a different task). A student will normally undertake the continued reassessment alongside the standard delivery of the module in the next academic year.
For further information on referral/deferral assessment and continuing reassessment, please refer to Reassessments on Assessment Essentials.

13.6 Reflecting and Reviewing

Course and module teams must engage with course and module review (CMR) meetings on a semesterly basis.

Guidance on this and the Course Improvement Plan process provide details as to how the use of feedback and data from various sources can be used to inform the future design and delivery of assessment.