Transcribing your recordings

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Transcribing your recordings

Microsoft word now includes a transcription feature that will allow you to transcribe a voice recording. 

What you need for transcription

If you are away from your laptop or computer you can use a recording device or app to record your voice (or even an ‘interview style’ conversation with 2 people).  

How to use it

screenshot of transcribe button under dictate button
In the Home tab, click on the down arrow under the dictate button to reveal a sub-menu that has the transcribe option.  Click on the transcribe button to reveal the transcribe panel.

In the transcribe panel you have two options, upload an existing recording or start a live recording.  To upload an existing recording click on the upload audio button and use your file explorer to locate the file, then double-click on the chosen file to transcribe.

screenshot of transcribe options in pop out panel

live recording panel

The second option is to record a live transcript which can include 2 speakers in a conversation/interview style.  Select the start recording option and begin your conversation. Once completed press the save and transcribe now button.


Once the recording has been uploaded or you have finished the live recording (and clicked save and transcribe now) you can then choose to edit or make additions directly in the transcribe window. Once editing is complete you can then choose how the transcript will be transferred into the Word document by selecting one of the drop-down options or selecting individual parts by clicking on the plus icon next to each section.

option for adding transcript to document